Last Updated on May 29, 2020
What personal data we collect and why we collect it
We hold the minimum information necessary for us to function effectively as a club.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article (e.g. a post or an event), an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
We currently do not permit visitors to leave comments on this site, but if we were to in future you would be able to opt-in to saving your name, email address and website in cookies. These are for your convenience so that you would not have to fill in your details again when you leave another comment. These cookies last for one year.
If you sign up as a Registered User we hold your basic contact information (Email address, First Name and Last Name) so that we can establish a relationship and include your email address on our mailing list. You may also choose to provide any or all of the additional information that we collect on members.
If you sign up as, or upgrade to, a Member subscription, we collect the basic contact information described for Registered Users plus the following additional information to enhance our mutual relationship: nickname (for printing on your badge), biographical information (a few words to share with other members), extra contact information (phone number, Village, mailing address) and optionally a face picture (“avatar”).
If you upload images to the website, you should be aware that visitors to the website can download these images and extract any location data that has been embedded, for example EXIF GPS data in images captured with a smartphone camera. We recommend against uploading images with embedded location data.
If you RSVP or purchase tickets to an event, we collect
- Attendee information (RSVPs and Tickets): name and email address
- Ticket information (RSVPs and Tickets): name, email address, and ticket number/SKU (via check-in page)
- Ticket purchaser information: name and email address
If (once this feature is enabled) you pay for an event ticket online, we also collect
- Ticket purchaser billing address, collected through the use of PayPal
Active members may send and receive messages via the Member Messaging feature, which provides a means for active members to find and make initial contact with each other without involuntarily revealing email address, phone number or mailing address. Users of this feature should be aware that such messages are accessible to the Webmaster and remain on the system until deleted or until the users’ accounts are deleted.
Embedded content from other websites
Articles on this site may include embedded content (e.g. maps, videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Who we share your data with
The Brits ‘n’ US Club respects your privacy and protects your personal information. which, unless stated otherwise here, is accessible only by the Webmaster and the Membership Director.
Contact information (email address, phone number, mailing address) is never shared outside the club. Within the club, contact information on specific event participants may be shared with the club organizers of that event as needed.
For members, minimal personal information (first name, last name and, if provided, a picture (“avatar”) and biographical information) is shared with other members via the Member List which can be searched to find other members with similar interests and to contact each other via Member Messaging. Actual contact information is not shared.
Other users, including Registered users who are not active members, and visitors to the website who are not logged in, cannot access the Member List or Member Messaging.
We do not share any personal information outside the club (other than if mandated by The Villages or by law enforcement).
How long we retain your data
For users that register on our website, we store the personal information you provide in your user profile and related activity until such time as your account is deleted (see below).
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
What rights you have over your data
If you have an account on this site, you may at any time visit the My Profile page, while logged in, to review and modify the information we hold on you (except that your username cannot be changed). Please see “How do I record a change in my contact information” on our FAQ page.
You also have the option to delete your account and all related information on this website. Please see “How do I delete my account” on our FAQ page.
Where we send your data
We synchronize your email address, first name and last name securely with our mailing list on MailChimp.
We currently do not permit visitors to leave comments on this site, but if we were to in future those comments may be checked through an automated spam detection service.
How we protect your data
We take the security of your personal information very seriously. For security of transactions, we use the Secure Sockets Layer (SSL) protocol, which encrypts any personal information you enter into registration forms on the website. The encryption process protects your information, by scrambling it before it is sent to us from your computer. We also make commercially reasonable efforts to ensure the security of personal information on our system, employing various measures to protect our website from attack. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot warrant the security of any information you transmit to us.
What data breach procedures we have in place
Our website is constantly monitored for signs of unauthorized access and in the event of an incident we are committed to taking immediate mitigating action and providing timely and candid advice to our users.